Privacy Policy

This privacy policy describes how Kaiyo Talent Partners collects, uses, and protects the personal information you provide when using our online platform and services. We are committed to protecting your privacy and handling your personal data in a transparent and secure manner, in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR).

Information We Collect

We collect information from you in several ways when you interact with our site and services. This may include:

  • Information you provide directly: This includes personal identification details, contact information (excluding electronic contact details in this policy), professional history, qualifications, employment preferences, and any other information you choose to provide when applying for positions, submitting your resume, creating a profile, or communicating with us.
  • Information collected automatically: When you visit our site, we may collect technical information such as your IP address, browser type, operating system, referring URLs, pages viewed, and the dates/times of your visits. This information helps us understand how our site is used and improve our services.
  • Information from other sources: We may receive information about you from publicly available sources, professional networking sites, or third parties acting on your behalf (e.g., references), where permitted by law.

How We Use Your Information

We use the information we collect for various purposes related to our human resources and recruitment services, including:

  • Providing and managing our services, such as executive search, permanent placement, temporary staffing, and HR consulting.
  • Matching candidates with potential job opportunities.
  • Assessing your suitability for roles.
  • Communicating with you about job opportunities, updates, and services.
  • Conducting candidate assessments and outplacement services.
  • Improving our site, services, and user experience.
  • Administering and protecting our business and this service.
  • Complying with legal obligations and regulatory requirements.
  • For our legitimate interests, provided your interests and fundamental rights do not override those interests.

The legal bases for processing your data include your consent, the necessity to perform a contract with you or take steps at your request before entering a contract, compliance with a legal obligation, and our legitimate interests.

Sharing Your Information

We do not sell your personal data. We may share your information with third parties in specific circumstances:

  • Potential Employers: With your consent or where necessary for the purpose of securing employment for you, we may share relevant information with clients who have potential job opportunities.
  • Service Providers: We may share information with trusted third-party service providers who perform functions on our behalf, such as IT services, data storage, background checks (with appropriate consent), and analytics. These providers are obligated to protect your information and use it only for the purposes for which it was shared.
  • Legal Requirements: We may disclose your information if required to do so by law, court order, or government regulation, or if we believe that such action is necessary to comply with legal processes, protect our rights or property, or ensure the safety of our users or the public.
  • Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your personal information may be transferred to the acquiring entity.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Your Rights

Under applicable data protection laws, you have certain rights regarding your personal data. These rights may include:

  • The right to access: You have the right to request access to the personal data we hold about you.
  • The right to rectification: You have the right to request that we correct any inaccurate or incomplete personal data we hold about you.
  • The right to erasure: You have the right to request the deletion of your personal data, subject to certain exceptions.
  • The right to restrict processing: You have the right to request that we restrict the processing of your personal data in certain circumstances.
  • The right to object to processing: You have the right to object to the processing of your personal data where we are relying on a legitimate interest as our legal basis.
  • The right to data portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format.
  • The right to withdraw consent: If we are relying on your consent to process your data, you have the right to withdraw that consent at any time.

To exercise any of these rights, please contact us using the address provided below.

Data Security

We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used, accessed in an unauthorized way, altered, or disclosed. However, no method of transmission over the internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

International Data Transfers

Given our operations, your data may be transferred to, stored in, and processed in countries other than your own. We take steps to ensure that such transfers comply with applicable data protection laws and that your data is afforded a level of protection equivalent to that under GDPR, such as through the use of standard contractual clauses or reliance on adequacy decisions.

Cookies

Our site may use cookies and similar tracking technologies to track the activity on our service and hold certain information. Cookies are files with a small amount of data which may include an anonymous unique identifier. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our service.

Links to Other Sites

Our service may contain links to other sites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the privacy policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

Changes to This Privacy Policy

We may update our privacy policy from time to time. We will notify you of any changes by posting the new privacy policy on this page. You are advised to review this privacy policy periodically for any changes. Changes to this privacy policy are effective when they are posted on this page.

Contact Us

If you have any questions or concerns about this privacy policy or our data practices, please contact us at:

Kaiyo Talent Partners
10-1 Marunouchi 1-Chome
Shin-Marunouchi Building 8F
Chiyoda-ku, Tokyo
100-6590
Japan

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